The demands on technical documentation are increasing – whether due to ever shorter product cycles, a wide range of variants or international target groups. To enable companies to create documentation for their products quickly and efficiently, they need a powerful editing system. DOCUFY COSIMA offers a selection of functions that are specifically tailored to the needs of modern documentation processes. These features help companies to design their documentation clearly, quickly and effectively.
Modular and flexible content design
COSIMA works with a structure in which information is divided into small, independent units. The advantages:
- Save time and money: Editors create content that can be used multiple times instead of duplicating information. This reduces the effort involved in maintenance and translation.
- Efficient teamwork: several people can work on different parts of the documentation at the same time, which shortens the processing time
Organize and classify information in a targeted manner
COSIMA makes it easy to organize information and find it again and again. All information is stored in a clearly structured way and can be found immediately.
- Time saving and clarity: COSIMA offers a clear layout that keeps everything well organized, even with large documentation.
- Reusability of information: Content can be used in several places as required and made available in different ways – whether for online platforms or printed instructions
COSIMA Web Client for easy collaboration and reviews
COSIMA enables other departments to be seamlessly integrated into the documentation process without the need for special software:
- Content creation by subject matter experts: specialist departments can contribute content directly in the browser via the COSIMA Web Client. Editors assign tasks to experts who simply enter their contributions in the web client. The editorial team has an overview of the processing status and can respond to open issues in a timely manner.
- Reviews and comments: The Web Client also supports the review process. Departments can review and comment on documents or individual modules. The status of each task is also displayed here, which promotes traceability and adherence to deadlines
Planning and overview with the publication configurator
The publication configurator in COSIMA is a practical tool for organizing the documentation process. It can be used to plan and structure all the information for documentation.
- Efficient planning and reuse: The publication configurator quickly shows which content from previous projects can be reused and which needs to be created from scratch.
- Targeted collaboration: Editors and experts in other departments can be involved at an early stage, which simplifies and speeds up work
COSIMA Scripting for automated processes
COSIMA Scripting makes it easy to automate recurring manual work steps. The scripts help to flexibly implement new functions without having to wait for official COSIMA releases:
- Examples of scripting applications: Notifications by e-mail or SMS in the event of status changes, automatic provision of output formats, creation of additional object types and data exchange with external systems (e.g. SAP). COSIMA Scripting thus increases efficiency and reduces potential sources of error
Support for multilingualism and translations
COSIMA makes it easier to handle multiple languages and helps to create standardized, comprehensible documentation.
- Cost and time savings: COSIMA recognizes sentences that have already been used in other documents and suggests them automatically. This significantly reduces the time and effort required for translation.
- Consistent language: Standardized terms and formulations improve the quality and comprehensibility of the documentation – especially for documentation in several languages
Flexibility in the provision of documentation
With COSIMA, companies can publish documentation in various formats – whether as PDF, HTML or in TopicPilot.
- Cross-platform provision: This allows companies to offer their documents on the devices and platforms that their customers prefer – whether on paper, on the Internet or mobile.
- Better user-friendliness: COSIMA ensures that the information is where the customer needs it – easily accessible and user-friendly
AI add-ons for automated support
COSIMA uses artificial intelligence to simplify and speed up the documentation process:
- Automated warnings and safety instructions: The AI in COSIMA creates warnings and safety instructions (for example according to the SAFE rule) as well as instructions for action at the touch of a button. Simply enter the most important keywords and the AI will generate the complete steps or the appropriate note.
- Checking and index creation: Other AI tools check warning notices for the correct hazard level or automatically create keyword registers to make information easier to find. These add-ons reduce manual effort and ensure the quality of your documentation
- Translation at the touch of a button: The DOCUFY Translation Service is designed to speed up the translation process with the help of machine translation and save costs while maintaining consistently high quality. The benefits: effortless post-editing, user-friendly operation, lightning-fast results thanks to machine translation and quality-assured texts thanks to the approval process in COSIMA
Adaptability to specific customer requirements
- COSIMA is designed to be so flexible that it can be easily adapted to a company’s individual needs and processes. Whether specific workflows, special data structures or individual layouts – COSIMA can be set up and expanded as required to meet the requirements of any industry. This flexibility ensures investment protection and supports companies in adapting to changing requirements
Seamless integration into the company’s IT
COSIMA can be easily integrated into the existing IT landscape and enables connection to other systems such as ERP or CRM.
- Low implementation effort: Thanks to the flexible integration, the effort for customization remains low, which saves time and costs.
- Efficient data exchange: COSIMA ensures that different departments and locations can work together efficiently without losing valuable time due to complicated data transfers
This selection of COSIMA features shows how companies can make their documentation efficient and future-proof. COSIMA offers flexible, scalable solutions for modern documentation requirements and helps to shorten creation times and ensure quality.
Which functions would be indispensable for you? Let us know in the comments which features in an editorial system would be decisive for your requirements. We are curious!
Curious?
Would you like to find out more about COSIMA and its extensive functions? For editorial system experts (and those who want to become one), we offer the option of downloading a technical description that explains all the features in detail.
Download technical description
For beginners and newcomers, we recommend registering for our free webinar, which will give you an overview of COSIMA and its most important functions
You can find out more about COSIMA and the editorial system here:
What is a technical content management system?
Success stories from DOCUFY customers
